Online Tech Group Meeting
When you have reviewed this page, click the Online Tech Group Meeting link to start Google Hangouts.
The first time you used Google Hangouts, the first two screens will be displayed.
When signed into Gmail, the Google sign-in page isn't loaded.
| Note: A Gmail account is required to use Google Hangouts. You can create a Google account in the "Sign Into your Google Account" popup or click "Create Account" and complete the account form. Create a Google Account Help Page A Google Account gives you access to many Google products. With a Google Account, you can do things like:
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The "allow or block" screen is displayed the first time you start Google Hangouts.
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Each time you connect, you will need to click the green "Join Hangout" button.
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During the Hangout Session | |
| After joining the Hangout, you will see these options at the upper right of the screen. |
 | Clicking the three dots (overflow icon) will bring up this menu. |
| You can "Share Your Screen" and open "Chat." |
| While in a Hangout, you can Mute your microphone, turn off your camera, or hangup (quit the Hangout). |
Consider these things before you join our online tech group gatherings.
As we use remote connections for our tech group gatherings, we will learn how to navigate all the aspects of communicating digitally.
It will take some time to get comfortable using online meeting programs. There are things you should consider when you're on a video call—some tips to help you to enjoy our online tech group meetings.
Set up your space
Find a private place to participate in the meeting. If not, use headphones to reduce background noise. Let family members know before the online gathering to minimize interruptions.
Set up your camera so that it has a clear view of you. Don't sit too far from the camera and keep it at eye level.
Make sure you are well lit. Natural lighting and side lighting work best.
Check your appearance
Dress how you would for an in-person tech group gathering. Avoid bright white or black shirts that may cause your camera to auto-adjust the brightness and make it hard to see your face.
Beginning the call
It's a good idea to test your conferencing software before the meeting if you've never used it before. Also, make sure you have a secure Wi-Fi connection. Having your device plugged in is best; if not, completely charge it before the meeting.
Control your audio and video
Mute your microphone if you're not speaking, it can pick up a lot of background noise, so muting allows others on the tech group to easily hear who's talking. Before getting up or moving around, it's a good idea to switch off your video to avoid causing any distractions.
To ask a question, please use the chat function
It's a lot easier to interrupt when on a video call meeting than in person. If you want to speak, wait for a few moments of silence before speaking up in case there's a sound delay.
I prefer you to use the chat function to ask a question. I will try to call on people by name if they indicate they have a question or problem.
Speak clearly and don't forget to unmute yourself!. Speak at your average volume; there's no need to shout.
Stay focused
Be attentive and engaged during the meeting. Look into the camera when you talk. Don't look at yourself or others on your screen; it makes it appear you're looking at something else. When you're not talking, pay attention to whoever's speaking or sharing their screen. Keep in mind others can see where you're looking.
Long stretches of silence make it seem like you've lost connection.
You're more visible on virtual meetings than in offline meetings since you get to see close-ups. It's helpful to keep your own face visible on-screen, just as a reminder that you're on camera.
Sharing your screen
If you do decide to share your screen during a video call, prepare before you hit that share button. Clear your desktop and make sure any private or sensitive information is hidden.