Individual Windows User accounts & Individual E-mail Addresses
Working with multiple Windows user accounts
Windows XP and later versions of Windows gives you the ability to create user profiles, which allows each user on your computer to have a separate login. There are also additional benefits, such as allowing each user to have their own document folders and personal settings, such as desktop icons, Start menu items, favorites, etc. This also allows for greater privacy and less hassle of changing individual preferences for each user.
There are a number of solid reasons why you may want to work with multiple Windows user accounts on your computer. There are literally thousands of “household” computers where mummy and daddy, the kids all share the same user account, without even knowing that there are better alternatives.
In short, here are some of the advantages of working with multiple accounts:
- Everyone gets their own, private “my documents” folder
- Everyone can have their own email inbox
- Improved security
- Less file-sharing and networking problems
Examine a little bit what might be going on on your computer when you power it up. The thing is, depending on your Windows settings, your computer will behave differently during power-on.
Often there’s only one user account defined on a Windows machine, and often times there’s no password set on that user account. The reason why this is commonly so is because it’s easy. You just power on your computer and when it’s ready starting up you will find yourself immediately on your Windows desktop, without the need for selecting a Windows user account or entering a password. While this may be very convenient, it really isn’t the best way to do things. I will explain in a minute why.
If you power-on your computer and it takes you straight to your desktop without ever asking you which windows user account to select or without prompting you for a password, chances are that you can improve a lot of things in your computing experience.
Because working with windows user accounts without a password not only exposes you to a number of security threats, but it can also cause problems if you are using your computer in a small home network.
When you are trying to access a remote file over a network share in your home you may find yourself out of luck if you are working with an account with a blank password. Simply setting a password on your user account will allow you to access the network files without any error messages.
Create a user account
User accounts make it so that several people can easily share a single computer. Each person can have a separate user account with unique settings and preferences, such as a desktop background and color theme. User accounts also control the files and programs you can access and what types of changes you can make to the computer. Typically you’ll want to create standard accounts for most computer users.
Windows 10 Add an Account
- Select the Start button, then select Settings > Accounts > Your account.
- Select Family & other users (or Other users, if you’re using Windows 10 Enterprise).
- Under Other users, select Add someone else to this PC.
- If the person you’re adding has a Microsoft account, type their email address, select Next, and then select Finish. After they sign in, their online email, photos, files, and settings will be waiting for them.
- If the person you’re adding doesn’t have a Microsoft account, select Sign in without a Microsoft account (it's OK that it says "not recommended"), and then select Local account. Set their user name, temporary password, and password hint, and then select Next > Finish.
If you want to create an account for someone in your family, see Set up your family. Or if you're trying to sign in with your Microsoft account, Sign in with a Microsoft account has some helpful pointers.
You can also find some tips, if you're having problems adding an account, at the Microsoft account FAQ.
Creating New User in Windows 7
- Click on the Start button.
- Click on the Control Panel menu option.
- When the control panel opens you will see the Adjust Your Computer Settings screen.
- Click on the Add or remove user accounts control panel option in User Accounts and Family Safety section.
- You will now be in the Manage Accounts control panel. This screen shows all the accounts currently on your computer.
- To create a new account, click on the Create a new account option.
- You will now be at the Create New Account screen.
In the New account name field enter the name of the new account that you would like to create. This could be a person's first name, full name, or whatever other designation you would like to give. You then need to decide which of the two types of accounts you would like to create. An Administrator account has full access to the computer and can make all changes, install software, and create and delete accounts. The other type of account is Standard user and has limited privileges as to what settings and changes it can make to the computer. It is suggested that for all users, you set them as a Standard User account and have one administrator account that you can logon to as needed. This will protect your computer from malware and other harmful activities.
When you have finished selecting a name and the type of account you wish to setup, you should click on the Create Account button.
- Your new account will have been created and you will see it listed in the Manage Accounts screen.
As you can see our new user, has been created.
Now when you start Windows 7 or Vista, you will see the additional account listed in the logon screen. That user can then select their login name and login into their profile so they can access their private data.
- In this video I will show you how to create a new user in Windows 7. How to Create a New User in Windows 7. You will understand the differences in user account types.
Creating New User in Windows 8
Windows 8 allows multiple users to share the same computer using different accounts. This allows each user to have their own location where they can store personal information such as documents, pictures, videos, saved games, and other files so that they are not mixed in with the files of other users on the same computer. Having multiple accounts also plays a strong role in Windows Security. It is advised that each account on the computer be setup as a Standard User, which has limited permissions, so that it is harder for malware to infect the computer. You should then create a separate account that will be for the Administrator of the computer. This account, though, would only be used to administer the computer as necessary and would not be used as a day-to-day account. Using this security plan significantly reduces the chance of your computer becoming infected.
Windows 8 also introduces the ability to create and login as a Local account or a Microsoft account. A Local account is an account that is local to your computer and is not integrated into any of Microsoft's online services. This account is the same as what was used in previous Windows versions. A Microsoft account, which was previously known as a Windows Live ID, is an online account that you register with Microsoft and that allows you to integrate all of Microsoft's online services into Windows 8. These services include the Windows Store, SkyDrive, Calendar, Hotmail, and the ability to sync your account settings and preferences to other Windows 8 machines you may use. Ultimately, there is no wrong choice when selecting the type of account to use as you have the ability to switch between a Microsoft account and a local account at any time.
- To create a new user in Windows, please make sure you are logged in with an account that has Administrator privileges. Now, go to the Windows 8 Start Screen and type Add User. When the search results appear click on Add, delete, and manage other user accounts.
- Click on the Add User, you will now be at a screen prompting you to enter the user's email address.
By default, the above screen prompts you to enter an email so that you create a Microsoft account. If you wish to create a Microsoft account, enter your email address and click on the Next button. If the email address is not an existing Microsoft account you will be prompted to register one. When the registration process is completed, Microsoft will send an email to the inputted email address. In this email will be a link that you need to click on in order to verify that you want this Microsoft account used on this computer.
If you do not wish to use a Microsoft account, you should instead click on the Sign in without a Microsoft account option in the screen above. You will be brought to a screen where Windows will ask again if you are sure you wish to make a Local account. Click on the Local account button and this will bring you to a new screen where you need to input the information you wish to use for the Local account. At this screen you need to fill in the desired user name, password, and a hint that will be used to help you remember your password. When you are done filling in the information, please click on the Next button.
Your account should now be created and you will see a confirmation screen similar to the one below.
If the new account belongs to a child and you wish to enable Family Safety, please place a check mark in the checkbox and click on the Finish button.
Your new account has now been created.
- Watch a video about how to create a user account in Winwows 8.1
- Tired of typing a long password? Configure a PIN instead.
Separate e-mail accounts / Improved Security
Create a Google Account
Your Google Account gives you access to Gmail and other Google services.
Each users should have their own email addresses and have their emails organized in their own private inbox.
You can have a personal web name
If you buy your own domain (like mysite.xyz), you’ll generally be able to choose any email addresses that end with your domain name: email@example.com, firstname.lastname@example.org, and so on. A personal URL (Domain Name) in less than $15 a year.
- One advantage is that you can keep the same email address(es) forever (as long as you pay the bill, that is). If you change registrar or hosting provider, your mailboxes move with you; you’ll never need to ask people to “please put my new email into your address book” — and run the risk of losing touch when they forget, or when they reply to an old message with your former address.
- Want to set up e-mail addresses for your family, …? You surely can.
- Bob@mysite.com, Joan@mysite.com, Betty@mysite.com,…
- Register a Domain Name (URL) with NameSilo.com Get a Domain Name With Privacy Protection, Free Mail Forwards and lots more – Create free email forwards and automatically redirect your email to existing email accounts.
- Forward your individual e-mail to a Gmail or any other account.