Getting Comfortable With The Basics

Individual Windows User accounts & Individual E-mail Addresses

Working with multiple Windows user accounts
Windows XP and later versions of Windows gives you the ability to create user profiles, which allows each user on your computer to have separate login. There are also additional benefits, such as allowing each user to have their document folders, desktop icons, start menu items, and favorites. Separate user accounts also allow for greater privacy and less hassle of changing individual preferences for each user.

There are many solid reasons why you may want to work with multiple Windows user accounts on your computer. There are thousands of “household” computers where mummy and daddy, the kids all share the same user account, without even knowing that there are better alternatives.
In short, here are some of the advantages of working with multiple accounts:

  • Everyone gets their own, private “my documents” folder
  • Everyone can have their email inbox
  • Improved security
  • Less file-sharing and networking problems

Examine a little bit what might be going on on your computer when you power it up. The thing is, depending on your Windows settings, your computer will behave differently during power-on.

Often there’s only one user account defined on a Windows machine, and often there’s no password set on that user account. The reason why this is commonly so is that it’s easy. You power on your computer and when it’s ready starting up you will find yourself immediately on your Windows desktop. Without the need for selecting a Windows user account or entering a password. While this may be very convenient, it isn’t the best way to do things. I will explain in a minute why.
If you power-on your computer and it takes you straight to your desktop without ever asking you which windows user account to select or without prompting you for a password. You can improve a lot of things in your computing experience.
Because working with windows user accounts without a password not only exposes you to several security threats. It can also cause problems if you are using your computer in a small home network.

When you are trying to access a remote file over a network share in your home, you may find yourself out of luck if you are working with an account without a password. Merely setting a password on your user account will allow you to access the network files without any error messages.

Create a user account
User accounts make it so that several people can easily share a single computer. Each person can have a separate user account with unique settings and preferences, such as desktop background and color theme. User accounts also control the files and programs you can access and what types of changes you can make to the computer. Typically you’ll want to create standard accounts for most computer users.

Windows 10 Add an Account 

  1. Select the Start button, then select Settings  > Accounts  > Your account.
  2. Select Family & other users (or Other users, if you’re using Windows 10 Enterprise).
  3. Under Other users, select Add someone else to this PC.
  4. If the person you’re adding has a Microsoft account, type their email address, select Next, and then select Finish. After they sign in, their online email, photos, files, and settings will be waiting for them.
    • If the person you’re adding doesn’t have a Microsoft account. Select Sign in without a Microsoft account (it's OK that it says "not recommended"), and then choose Local account. Set their user name, temporary password, and password hint, and then select Next > Finish. 

If you want to create an account for someone in your family, see Set up your family. Or if you're trying to sign in with your Microsoft account, Sign in with a Microsoft account has some helpful pointers.

You can also find some tips, if you're having problems adding an account, at the Microsoft account FAQ.  

Separate e-mail accounts / Improved Security  

Create a Google Account
Your Google Account gives you access to Gmail and other Google services.
Each user should have their email addresses and have their emails organized in their private inbox.

You can have a personal web name
If you buy your domain like "", you’ll generally be able to choose any email addresses that end with your domain name: [email protected], [email protected], and so on. A personal URL (Domain Name) in less than $15 a year.

  • One advantage is that you can keep the same email address(es) forever (as long as you pay the bill, that is). If you change registrar or hosting provider, your mailboxes move with you. You’ll never need to ask people to “please put my new email into your address book” and run the risk of losing touch when they forget.
  • Want to set up e-mail addresses for your family? You surely can.
  • Register a Domain Name (URL) with Get a Domain Name With Privacy Protection, Free Mail Forwards and lots more – Create free email forwards and automatically redirect your email to existing email accounts.
  • Forward your e-mail to a Gmail or any other account.

 Registrar, WEB host, URL forwarding, Email Forwarding detail page.


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